The starting point
Public procurement is a big business for Lassila & Tikanoja. More than a thousand relevant tender notices come out every year, there are over 700 regularly recurring tenders, and the total value of public procurement exceeds €200 million. Bids are prepared by a team of more than 50 people.
Before Haavi, notices were searched for by hand and the work relied on Excel files. Dozens of tender notices were missed every year, there was no visibility into NATO or small-value procurements, and bids were forgotten. Day-to-day work was marked by constant uncertainty and surprises.
“After extensive evaluation, we concluded that Haavi is the best solution for Lassila & Tikanoja when it comes to public procurement.”
Juha-Matti LaurilaCustomer Director, Lassila & TikanojaWhat Haavi changed
New tenders now arrive as automatic email alerts, including NATO, TED and small-value notices. Notices reach the bid writers quickly and simply, and Haavi Chat interprets the documents and supports the team while they write the bid.
- Automatic email alerts for new tenders
- NATO, TED and small-value notices included
- Fast and simple distribution of notices to bid writers
- AI interpretation of documents and support while writing bids
- Service-line tracking with named owners
- Automatic reminders for bid deadlines
- Historical Hilma procurement data available
Where the time is saved
Finding and forwarding tender notices
BeforeManual work, missed noticesNowAutomatic email alerts, fast distribution
60 notices a month — simply forwarding them to the right people saves a full workday.
1 workday / mo
Reading and analysing tender documents
BeforeAbout 2 hours per tenderNowAbout 15 minutes per tender
Haavi Chat reads and interprets RFP documents, surfacing the key requirements and terms.
~90% faster
Preparing bids
BeforeSeveral hours of manual workNowAI-assisted preparation
Haavi Chat supports the bid writer and helps produce the attachments.
2 workdays / mo