Restricted Procedure
The restricted procedure is a two-stage procurement method used in Finnish and EU public procurement. In the first stage, candidates submit requests to participate. Only those who meet the suitability criteria are invited to submit a tender in the second stage.
Definition
The restricted procedure is a procurement method consisting of two distinct phases. In the first phase, any economic operator may request to participate by demonstrating that it meets the published suitability requirements. The contracting authority then selects qualified candidates and invites them to submit tenders. A minimum of five candidates must be invited. It is regulated by Section 33 of the Public Procurement Act (1397/2016).
Practical Example
A government agency procuring complex consulting services publishes a contract notice on Hilma. Twelve companies submit participation requests. The agency evaluates their qualifications and invites the seven best-qualified candidates to submit full tenders.
Common Mistake
Suppliers often fail to distinguish between the request to participate and the actual tender. Missing the participation request deadline means you cannot submit a tender, even if you are otherwise qualified.
Frequently Asked Questions
How many candidates must be invited to tender in a restricted procedure?
The contracting authority must invite at least five candidates to submit tenders. If fewer than five qualified candidates apply, the authority may proceed with those who meet the requirements.
What is the time limit for the participation request phase?
For EU-level procurements, the minimum time limit for submitting requests to participate is 30 days from the date the contract notice is sent to TED.
Related Terms
Open Procedure
Learn how the open procedure works in Finnish public procurement. Any supplier can submit a tender without pre-qualification under hankintalaki 1397/2016.
Negotiated Procedure
Learn about the negotiated procedure in Finnish public procurement. When and how contracting authorities can negotiate with pre-selected bidders.
Contract Notice
Learn about contract notices in Finnish public procurement. The official announcement published on Hilma and TED to invite tenders from suppliers.
Suitability Requirement
Understand suitability requirements (soveltuvuusvaatimukset) in Finnish public procurement. Minimum qualifications bidders must meet to participate.
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